Airtable

Key facts: Airtable looks like a spreadsheet but behaves like a database: link records across tables, attach files, build filtered views and interfaces, and automate routine steps. AI fields can summarise, categorise and generate content from your own data, and templates cover marketing, product and operations work.

Plans: Airtable has a free plan for individuals and small teams, with paid plans adding more records, automations, AI credits and admin controls. Check the official pricing page for current pricing.

Best for: teams tracking structured work — content pipelines, inventories, hiring — that outgrew a spreadsheet. Watch out: Airtable’s record limits on lower plans bite fast on large datasets, so check capacity before migrating.

Pros

• Looks like a spreadsheet but behaves like a database, with linked records, attachments, filtered views and interfaces.
• Automations handle routine steps without manual work.
• AI fields can summarise, categorise and generate content from your own data.
• Templates cover marketing, product and operations work.

Watch out for

• Record limits on lower plans bite fast on large datasets, so check capacity before migrating.
• Costs grow as teams, records and automations scale.
• It takes some learning to move beyond spreadsheet habits into linked records and interfaces.

Best for

Teams tracking structured work such as content pipelines, inventories and hiring that outgrew a spreadsheet. Who should skip it: anyone keeping a simple personal list, where a spreadsheet is enough.

Pricing

Airtable has a free plan for individuals and small teams, with paid plans adding more records, automations, AI credits and admin controls. Check the official pricing page for current pricing.

FAQs

Is Airtable a spreadsheet or a database? Both in feel: it looks like a spreadsheet but links records like a database.

What do AI fields do? They summarise, categorise and generate content from your own data.

Can it automate routine work? Yes, automations handle repeated steps, and interfaces turn tables into app-like views.

What should I check before migrating a large dataset? Record limits on your plan, since lower plans cap capacity.